See How to Seamlessly Manage Employee Role Changes and Keep Access Secure|10th Oct 2025
For many organizations, connecting Deltek Costpoint to Active Directory (AD) or Entra ID (Azure AD) still involves a lot of manual work. HR teams add or update employee details in Deltek Costpoint, and then IT is responsible for creating, modifying, or disabling accounts in AD, Entra ID, or other business applications. The process usually depends on tickets, spreadsheets, and back-and-forth between teams.
Industry research highlights the scale of the problem. IBM’s 2024 Cost of a Data Breach report found that the average breach now costs USD 4.88 million, with mismanaged access being one of the leading factors. Separate studies indicate that manual provisioning of user accounts can take around 30 minutes per employee record, slowing down onboarding and creating room for errors. In addition, organizations that moved from manual to automated identity governance reported a 65% reduction in access-related security incidents and spent 70% less time on access reviews, showing just how much risk and inefficiency manual processes introduce.
These pain points become more visible in Deltek Costpoint to AD integration, where HR updates must be replicated in multiple systems. Without automation, companies often face:
Delays – New hires wait for system access before they can start work.
Mistakes – Accounts remain open, permissions get applied incorrectly.
High Workload – IT teams spend hundreds of hours every year repeating account tasks.
The first challenge is cost and resource drain. Every hire, exit, or role update requires IT involvement. Across a growing workforce, this creates significant overhead. Instead of focusing on modernization or security, IT resources get tied up in day-to-day account changes.
The second challenge is security and compliance. If access removal is delayed or permissions are misapplied, organizations face risks of unauthorized access. For sectors that rely on Deltek Costpoint like government contractors and project-driven industries these risks directly affect compliance with standards such as DFARS, GDPR, HIPAA, or SOC 2.
The third challenge is scalability. As companies expand SaaS adoption and remote work, manual updates across multiple systems don’t scale. Without automation, ensuring consistent and role-based access quickly becomes unmanageable.
Automation transforms the Deltek Costpoint to AD process by ensuring changes in employee records automatically trigger updates across AD, Entra ID, and other systems. IT no longer needs to step in for every lifecycle event.
This shift provides clear benefits:
Integrating Deltek Costpoint to AD and Entra ID (Azure AD) can synchronize employee profile data for one or all of the following employee lifecycles:
Some iPaaS solutions offer data sync connectors to populate AD or Entra ID from Deltek Costpoint. However, customers often need PowerShell or custom scripts to complete the process. These options can sync the data but require a patchwork of scripts and automation to fully manage the employee identity lifecycle. They are also too complex to scale effectively and won’t work well for organizations with hundreds or thousands of employees. The total cost of ownership (TCO) is high because skilled resources are needed to maintain or update the scripts.
With Hire2Retire from RoboMQ, organizations get a one-stop, no-code, self-service solution for Deltek Costpoint to AD or Entra ID integration. Unlike connectors that require custom scripts or patchwork automation, Hire2Retire provides a lightweight IGA (Identity Governance & Administration) platform that covers the full employee lifecycle onboarding, offboarding, role changes, and long-term leave in a single scalable solution. It can handle tens of thousands of employee profiles, delivering enterprise-grade automation for HR and IT without the complexity or high maintenance costs of traditional approaches.
Vice President of Information Technology, TrueCare
Hire2Retire automates Active Directory (AD) account creation and Entra ID (Azure AD) account creation for new hires and provisions role–based access to third-party applications and physical resources before they start their first day at work. Hire2Retire’s onboarding automation means new hires have everything they need to hit the ground running, and your organization makes a great first impression, which is proven to drive employee retention.
Any delays in removing system access from terminated employees are a data security and reputation risk for your organization. Hire2Retire automatically revokes access in near real-time and can be customized to do so at your organization’s preference. In the end, Hire2Retire’s offboarding automation gives you peace of mind from knowing your data is safe and secure.
Employees should have access to the key systems and applications they need for their role and shouldn’t have access to the ones they don’t. Hire2Retire automates identity and access management (IAM) through its industry-leading Role-Based Access Control (RBAC). Hire2Retire also provides hundreds of SCIM Connectors to auto-provision employee access to third-party applications based on their role. For companies looking for Deltek Costpoint to FreshService integration or Deltek Costpoint to ServiceNow integration, Hire2Retire also connects to them and other popular service desks.
When the work required to create, update, manage, and synchronize hundreds or thousands of employee profiles piles up, it quickly becomes a huge cost sink. Hire2Retire makes it all quick, simple, easy, and fully automated, freeing your Sysadmins to focus on more important tasks and saving your organization money.
While other integration solutions use a complex web of individual connectors and scripting, Hire2Retire’s no-code, intuitive UX-based interface makes integrating Deltek Costpoint to AD and Entra ID a breeze.
Hire2Retire uses Deltek Costpoint as a source of truth (SOT) for employee identity lifecycle management. It receives employee profile information including Basic PII for account creation, job-related information to assign role-based access privileges, start date, and last day worked to determine the lifecycle stage, and reporting information to make sure the Global Address List (GAL) and org chart is always current.
Here’s how to set up a Hire2Retire integration in just 4 easy steps:
Hire2Retire offers two methods of ingesting data from Deltek Costpoint:
For the file-based integration, you will use the Deltek Costpoint Reporting tool to request SFTP exports of data files with the employee HR attributes you want to synchronize to the Identity Provider (IdP) setup. You can set these data file extracts to run automatically at scheduled intervals and be sent to Hire2Retire via SFTP, with RSA key authentication and encryption to ensure secure data synchronization.
With API–based integration, Hire2Retire will use the Deltek Costpoint Rest API to securely retrieve employee profile data in near real-time, allowing for immediate and automated data synchronization.
Hire2Retire can connect Deltek Costpoint to the following Identity Provider (IdP) setups:
After selecting your preferred IdP setup option, you will connect to multiple endpoints based on your choice of IdP configuration to leverage the features and functionality offered by Hire2Retire. Typically, most customers in a Hybrid setup will connect to on-prem AD for account creation or updates, and to Entra ID, Exchange Online, and SharePoint to manage cloud resident groups, OneDrive, and Shared Mailboxes.
This is the most important step where you would define your own business process as to how you onboard employees, assign UPN or email, manage role-based access control, handle terminations, and perform access and resource assignment or de-provisioning. You can do all of this without a single line of code on our simple intuitive UX by simply making choices on dropdowns, checkboxes, and radio buttons.
This step involves the following activities:
Defining your identity lifecycle is highly customizable, ensuring that you can tailor Hire2Retire to perform the exact actions or operations you need to manage an individual employee identity lifecycle for all employees of your organization.
Profile-driven rule-based assignment of privileges through group memberships in a core feature to implement “need to know” basis access and assignment of resources. Hire2Retire’s industry-leading RBAC is an optional but highly recommended part of the Hire2Retire setup process. By using AND/OR conditions, you can create rulesets using one or more employee profile attributes to assign memberships to security groups, mail-enabled distribution lists, Microsoft 365 groups, and more. The choices or the groups that you can manage memberships of depend on your Identity Provider (IdP) Setup.
Integrating Deltek Costpoint to AD and Entra ID (Azure AD) with Hire2Retire automates employee identity lifecycle management, providing a superior “First Day at Work” employee experience, enhancing data security, and saving time and money. It’s no surprise that over 115 companies use Hire2Retire to sync employee profiles to AD, Entra ID, and Google Workspace.
The only question left is: what are you waiting for? Book a one-on-one discovery call with a Hire2Retire integration expert today and take the first step into a new world of employee lifecycle management!
Employee details from Deltek Costpoint are automatically updated in AD or Entra ID, so accounts and access are always correct without any manual effort.
Hire2Retire updates their account and permissions instantly, ensuring they have the right access from day one.
No, Hire2Retire revokes access quickly, keeping your company data safe.
Not at all. Hire2Retire is no-code and self-service, so HR or IT can configure everything through simple menus.
Yes, it easily scales to support organizations of any size, from small teams to large enterprises with thousands of employees.
