See How to Seamlessly Manage Employee Role Changes and Keep Access Secure|10th Oct 2025
Seamless identity and access management isn’t just a nice-to-have, it’s essential with the growing scale of organizations. For them relying on Ceridian to AD (Active Directory) integrations, the ability to enforce role-based access control (RBAC) is what separates a secure, scalable setup from one that is not secure, error-prone, and audit-risky.
RBAC empowers IT and security teams to define access policies based on clearly defined roles, job functions, teams, or even seniority. The result? Reduced risk, streamlined audits, and a foundation for automation that scales. According to industry data, organizations using RBAC report over 50 % fewer identity-related incidents and spend up to 30 % less time on manual access reviews.
In this blog, we will explore how integrating Ceridian to AD can serve as the backbone for a robust RBAC process. How it can enable HR-driven role changes to flow directly into access adjustments, all while preserving security, compliance, and operational efficiency.
Managing role-based access control (RBAC) manually may seem straightforward at first, but it quickly creates inefficiencies and security gaps as organizations scale. Human error is a constant risk when IT teams depend on spreadsheets or ticket-based workflows to assign and revoke roles, one incorrect permission can open sensitive systems to the wrong people or delay access for those who need it most.
Manual RBAC also slows down onboarding and offboarding, leaving new hires without critical tools for days or, worse, allowing former employees to retain access longer than they should. For compliance-heavy industries, manual tracking creates further complications. Preparing for SOC, HIPAA, or GDPR audits without a centralized system is burdensome and often incomplete, exposing businesses to fines and reputational damage. Even if a small organization can manage with manual tracking, these processes simply don’t scale. What works for 100 employees becomes unmanageable at 5,000 spread across Active Directory, Entra ID, and Google Workspace.
Automation offers a clear path forward. By integrating Ceridian to AD, organizations can eliminate manual bottlenecks and ensure RBAC policies are applied consistently across the enterprise. Any change in Ceridian, whether a promotion, department transfer, or termination, flows in real time to Active Directory, immediately updating user access.
Standardized workflows enforce role definitions and remove the need for subjective decision-making, which not only improves security but also simplifies compliance reporting with complete, automated audit trails. At the same time, employees benefit from a faster, more reliable experience: new hires gain access to the right tools on day one, while departing staff are promptly deprovisioned, closing a critical security gap. With automation, RBAC evolves from a manual, error-prone process into a scalable governance model that drives both operational efficiency and stronger security.
Hire2Retire is the complete, no-code business process automation for employee identity lifecycle management. It integrates Ceridian to AD and Entra ID (Azure AD) to automate onboarding, terminations, role and profile changes, and long-term leave lifecycles. Hire2Retire can scale up to tens of thousands of employee profiles, making it the perfect fit for organizations of all sizes.
Vice President of Information Technology, TrueCare
Hire2Retire automates Active Directory (AD) account creation and Entra ID account creation for new hires and provisions role–based access to third-party applications and physical resources before they start their first day at work. Hire2Retire’s onboarding automation means new hires have everything they need to hit the ground running, and your organization makes a great first impression, which is proven to drive employee retention.
Any delays in removing system access from terminated employees are a data security and reputation risk for your organization. Hire2Retire automatically revokes access in near real-time and can be customized to do so at your organization’s preference. In the end, Hire2Retire’s offboarding automation gives you peace of mind from knowing your data is safe and secure.
Employees should have access to the key systems and applications they need for their role and shouldn’t have access to the ones they don’t. Hire2Retire automates identity and access management (IAM) through its industry-leading Role-Based Access Control (RBAC). Hire2Retire also provides hundreds of SCIM Connectors to auto-provision employee access to third-party applications based on their role. For companies looking for Ceridian to FreshService integration or Ceridian to ServiceNow integration, Hire2Retire also connects to them and other popular service desks.
When the work required to create, update, manage, and synchronize hundreds or thousands of employee profiles piles up, it quickly becomes a huge cost sink. Hire2Retire makes it all quick, simple, easy, and fully automated, freeing your Sysadmins to focus on more important tasks and saving your organization money.
While other integration solutions use a complex web of individual connectors and scripting, Hire2Retire’s no-code, intuitive UX-based interface makes integrating Ceridian to AD and Entra ID a breeze.
Hire2Retire uses Ceridian as a source of truth (SOT) for employee identity lifecycle management. It receives employee profile information including Basic PII for account creation, job–related information to assign role-based access privileges, start date, and last day worked to determine the lifecycle stage, and reporting information to make sure the Global Address List (GAL) and org chart is always current.
Here’s how to set up a Hire2Retire integration in just 4 easy steps:
Hire2Retire offers two methods of ingesting data from Ceridian:
For the file-based integration, you will use the Ceridian Reporting tool to request SFTP exports of data files with the employee HR attributes you want to synchronize to the Identity Provider (IdP) setup. You can set these data file extracts to run automatically at scheduled intervals and be sent to Hire2Retire via SFTP, with RSA key authentication and encryption to ensure secure data synchronization.
With API–based integration, Hire2Retire will use the Ceridian Rest API to securely retrieve employee profile data in near real-time, allowing for immediate and automated data synchronization.
Hire2Retire can connect Ceridian to the following Identity Provider (IdP) setups:
After selecting your preferred IdP setup option, you will connect to multiple endpoints based on your choice of IdP configuration to leverage the features and functionality offered by Hire2Retire. Typically, most customers in a Hybrid setup will connect to on-prem AD for account creation or updates and to Entra ID, Exchange Online, and SharePoint to manage cloud resident groups, OneDrive, and Shared Mailboxes.
This is the most important step where you would define your own business process as to how you onboard employees, assign UPN or email, manage role-based access control, handle terminations, and perform access and resource assignment or de-provisioning. You can do all of this without a single line of code on our simple intuitive UX by simply making choices on dropdowns, checkboxes, and radio buttons.
This step involves the following activities:
Defining your identity lifecycle is highly customizable, ensuring that you can tailor Hire2Retire to perform the exact actions or operations you need to manage an individual employee identity lifecycle for all employees of your organization.
Profile-driven rule-based assignment of privileges through group memberships in a core feature to implement “need to know” basis access and assignment of resources. Hire2Retire’s industry-leading RBAC is an optional but highly recommended part of the Hire2Retire setup process. By using AND/OR conditions, you can create rulesets using one or more employee profile attributes to assign memberships to security groups, mail-enabled distribution lists, Microsoft 365 groups, and more. The choices or the groups that you can manage memberships of depend on your Identity Provider (IdP) Setup.
Integrate Ceridian to AD or Entra ID with Hire2Retire automates role based access control, providing a superior employee experience, enhancing data security, and saving time and money. It’s no surprise that over 150+ companies use Hire2Retire to sync employee profiles to AD, Entra ID, and Google Workspace.
The only question left is: what are you waiting for? Book a one-on-one discovery call with a Hire2Retire integration expert today and take the first step into a new world of employee lifecycle management!
RBAC is a type of access control system that improves security by granting access based on predefined job roles, ensuring employees can only access the data and systems necessary for their tasks. This minimizes the risk of insider threats, unauthorized access, and data breaches. It also simplifies user management, especially in large organizations.
Industries that handle sensitive data, critical infrastructure, or restricted areas benefit the most from access control systems. Sectors like healthcare, finance, government, and defense use role-based access control to protect confidential records and prevent unauthorized access. Tech companies and data centers rely on these systems to safeguard intellectual property, while manufacturing and logistics firms use them to secure facilities and equipment.
Integrating Ceridian with Active Directory ensures that role changes made in HR are automatically reflected in IT systems. This alignment eliminates manual updates, reduces errors, and enforces consistent role-based access control across the enterprise.
Hire2Retire automates the flow of employee lifecycle events from Ceridian to Active Directory, ensuring real-time role updates, error-free provisioning, and secure deprovisioning.
Yes. Hire2Retire supports custom role definitions, dynamic group assignments, and conditional access policies, ensuring that even complex RBAC frameworks are applied consistently across systems.
Abhishek Surtanya is a Marketing Manager with RoboMQ. He is a B2B and SaaS content strategist specializing in content writing that drives engagement, lead generation, and SEO growth. With 6+ years of experience, he has crafted high-impact content for top brands. He specializes in data-driven, conversion-focused content that establishes thought leadership and enhances brand visibility.
Abhishek Surtanya is a Marketing Manager with RoboMQ. He is a B2B and SaaS content strategist specializing in content writing that drives engagement, lead generation, and SEO growth. With 6+ years of experience, he has crafted high-impact content for top brands. He specializes in data-driven, conversion-focused content that establishes thought leadership and enhances brand visibility.
