See How to Seamlessly Manage Employee Offboarding and Keep Access Secure|Nov 21, 2025
Employee onboarding is one of the most important yet time-consuming processes in any organisation. When a company is hiring many people at once, creating user accounts, assigning access and keeping things secure become complex tasks. That is where Active Directory Integration really matters. Active Directory is commonly viewed as the primary source of truth for overseeing user identities, access rights and permissions to groups across systems.
When account creation in Active Directory happens manually and especially during large-scale hiring, it often causes delays and mistakes. HR teams may manage new hires in an Applicant Tracking System such as Greenhouse ATS while IT teams then must enter the same data into Active Directory to grant access. This split process slows productivity and increases risk of errors or compliance gaps.
With Hire2Retire, the process changes. The platform supports Active Directory Integration by linking HR, ATS and IT systems so the new hire’s data flows automatically. When someone is marked hired, their account is created in Active Directory, access is assigned and everything is ready for their first day. When someone changes role or leaves, the system updates or disables access accordingly.
In various organizations, HR and IT groups function parallelly but not consistently together. HR may collect candidate details in Greenhouse ATS while IT need to take care of account credentials, permissions and access control in Active Directory.
Active Directory Integration solves that. When a candidate is marked hired in Greenhouse ATS, Hire2Retire picks up the data and provisions their Active Directory account with the correct attributes such as department, role and manager. This allows new employees to begin working as soon as possible having the proper access.
Current data found that 78% of organisations are planning to automate at least half of their recruitment and onboarding workflows by the end of 2025. This shows how much demand there is for better tool-driven workflows.
Active Directory is not just for user accounts. It is also central in enforcing security policies, managing access rights and supporting compliance. When integrated properly with HR systems via Hire2Retire, Active Directory becomes the backbone of identity governance.
Every event (i.e., onboarding, role change, off-boarding) will trigger an update in Active Directory which is beneficial. When an employee leaves, their access can be revoked automatically, which can help reduce orphaned accounts, (as per the 2025 Global Threat Landscape Report, there was a 42% year-on-year increase in stolen credentials). Which means that access control and identity management is more important than ever.
Hire2Retire is built to link HR, ATS and IT systems with minimal setup. It supports systems like Greenhouse ATS, Workday and SuccessFactors, and links them to Active Directory, Azure AD and other identity systems.
When HR updates the status of a candidate in Greenhouse ATS to “hired”, Hire2Retire automatically creates the new employee’s account in Active Directory. The system sets attributes like job title, department, location and manager. It can also assign them to needed groups, set up email access and link to collaboration tools like Microsoft 365.
If an employee changes departments or roles, Hire2Retire updates their Active Directory access rights. And if they leave, their access is disabled, and the licenses are reclaimed ensuring access is always matched to the employee status and role in the organisation.
For companies that hire many people at once, linking Greenhouse ATS to Active Directory via Hire2Retire makes a big difference. When a bulk group of new hires join, the data flows automatically and access is granted without manual work. This means less risk of errors, faster ramp-up and better HR-IT alignment.
Imagine a company engaging 500 new hires during a seasonal campaign. Their HR system is Greenhouse ATS. Without automation, each new hire triggers multiple manual steps: HR enters data, IT creates the Active Directory account, assigns access and manually tracks progress. Onboarding can take days.
With Active Directory Integration via Hire2Retire, the process is simplified. When HR marks each person as hired in Greenhouse ATS, the platform triggers account creation, assigns access and sends information to the employee’s manager. The new hires are ready to work from day one. HR and IT teams focus on strategic work instead of repetitive tasks.
Data show that 56% of employers face talent shortages and struggle with the hiring process. That makes streamlined onboarding even more critical. If access is delayed or incorrect, new hires lose momentum. With integration, you reduce friction, improve time-to-productivity and deliver consistent onboarding experiences.
Today’s workforce is spread across locations, working in hybrid or remote models. Identities and access must be managed securely anywhere. Active Directory Integration is non-negotiable for companies that want to stay agile and secure.
The combination of HR, ATS and identity systems creates a connected ecosystem. Hire2Retire sits at the core of this ecosystem, relying on a direct integration with Greenhouse ATS and Active Directory to provide consistent secure onboarding, role changes and off boarding. With the management of access through automation, organizations can pivot from provisioning daily interactions to strategy and innovation.
If you are looking to improve your onboarding process, reduce manual effort and strengthen identity governance, then Active Directory Integration is a key step. Hire2Retire offers a solution that brings HR, ATS and IT together without heavy development work. Visit the Hire2Retire page to explore a demo or check pricing options. Your next hire should arrive fully set up, secure and ready to contribute on day one.
It takes the manual work off HR and IT’s plate. When someone gets hired through Greenhouse ATS or a similar system, Active Directory Integration sets up their account and access right away. No waiting around—new hires can jump in and get started on day one.
Absolutely. When you’re bringing on hundreds of people at once, automation handles account creation, access, and security permissions quickly and accurately. Onboarding stays smooth, even when things get hectic.
Greenhouse ATS tracks all your hiring info, but Active Directory manages user accounts and access. Linking them means that as soon as you hire someone, their details flow straight into IT systems. No more delays or copy-paste mistakes.
RoboMQ powers workforce automation through its integration platform and products like Hire2Retire. It connects HR, IT, and identity systems to ensure employee data flows automatically across onboarding, role changes, and offboarding without manual intervention or custom coding.
Hire2Retire automates the entire employee lifecycle by syncing data from systems like Greenhouse ATS to Active Directory. It ensures timely account provisioning, secure access, and accurate updates every time someone joins, moves, or leaves the company.
