How To

Workforce Management: How To Ensure Data Security and Compliance in 2025

Use Cases

Do You Know How Many Employees Currently Work for Your Company?

If you can’t quickly answer that question, it could cost your organization millions.

Without automated workforce management practices, there’s an element of guesswork in enforcing user privileges and maintaining compliance standards. In 2025’s cybersecurity environment, that’s not good enough to protect your business.

In this blog, we’ll discuss why automating workforce management is a crucial process to staying compliant, identify the best workforce management practices to prevent internal data breaches, and look at how integrating security workforce management software with identity platforms using Hire2Retire ensures data privacy and security.

Why Automating Workforce Identity Management Is a Crucial Process in 2025

In a modern cybersecurity landscape laden with nefarious actors and threats, workforce management is no longer just an HR operation.

Rather, it’s a core Identity Governance and Administration (IGA) process that maintains continuous compliance, prevents privilege misuse, and protects sensitive client information from internal data breaches.

Maintain Continuous Compliance and Prepare for Audits

Navex’s 2024 State of Risk & Compliance Report found that 50% of companies have experienced at least one compliance issue in the last three years.

Workforce management solutions help companies prevent these issues and stay continually compliant by tracking and managing employee data in adherence to labor laws and standards.

In addition, identity management products like Hire2Retire provide built-in compliance and audit trails, so CSOs and compliance officers are fully prepared for an external or government audit.

Prevent Internal Privilege Misuse and Unauthorized System Access

Data breaches have been the leading cause of compliance issues by far over the last 3 years. Verizon found that 31% of all data breaches are a result of privilege misuse and caused by internal actors using company-granted access.

To prevent privilege misuse and unauthorized access, automating strict privilege and access control standards with Hire2Retire is now a non-negotiable workforce management practice.

Protect Customer Information from Costly Data Breaches

IBM’s 2024 Cost of a Data Breach Report identified customer PII as the most common data type stolen in breaches. This makes data privacy even more important for highly regulated industries.

Healthcare providers that need to protect patient health information (HIPAA) are the industry with the most to lose. Healthcare data breaches cost $9.77 Million on average in 2024, nearly double the overall average.

Financial institutions are the second-costliest industry, with breaches costing $6.08 Million on average as client financial records are targeted and compromised (RFPA, GBLA).

IT failure and human error are the direct causes of 55% of these breaches. Using Hire2Retire eliminates those root causes by automating user access provisioning and deprovisioning.

How to Prevent Internal Data Breaches and Maintain Continuous Compliance

Integrate Human Capital Management (HCM) Software to Identity Providers (IdP)

Often, workforce management (WFM) software is part of a larger HCM platform like ADP Workforce Now, which works closely with IdPs like Active Directory (AD) and Google Workspace.

Integrating these platforms and automating user access provisioning and deprovisioning based on lifecycle events with Hire2Retire ensures access rights are promptly updated.

Real-World Example: Hire2Retire automatically revokes a bank branch manager’s privileges and system access in AD when they are offboarded in ADP, preventing privilege misuse and unauthorized access to client financial data.

Follow the Principle of Least Privilege (PoLP)

The PoLP dictates restricting employee access to only the data, resources, and systems they specifically need, and no more. This minimizes the impact of a breach, protects customer PII, and prevents privilege creep over time.

Real-World Example: A health clinic uses Hire2Retire to ensure that receptionists can see appointment schedules, insurance information, and non-sensitive patient information, but not lab results or health histories.

Implement Role-Based Access Control (RBAC)

RBAC covers the process of implementing the PoLP by defining and restricting employees’ system access and privileges based on their roles. Hire2Retire fully automates RBAC for companies and promptly updates access privileges when role changes occur.

Real-World Example: At the health clinic, Hire2Retire provisions role-based system access to the Electronic Health Record (EHR) system that stores patient data. Doctors are given access to view full patient health records, but nurses are only given access to patients’ medication lists and allergies.

Hire2Retire: Automating Workforce Identity Lifecycle Management

Hire2Retire is RoboMQ’s lightweight identity lifecycle management platform that securely integrates HCM and WFM solutions like ADP, UKG Pro, Workday, and SAP SuccessFactors to AD, Entra ID, Google Workspace, and Okta.

Hire2Retire synchronizes employee profile data in near-real time, automating identity lifecycle and access management by reflecting updates for onboarding, offboarding, role changes, and long-term leave.

Enforce Strict RBAC and Group Memberships

It’s easier than ever to implement RBAC with Hire2Retire. Create role-driven system access, group membership, and birthright privilege assignment rules in a 100% no-code UX to constantly maintain the PoLP.

Automate Deprovisioning for Offboarding Events

Hire2Retire automates access deprovisioning the moment an offboarding event occurs, promptly revoking system access and privileges on an employee’s last working day.

This eliminates ghost employees and prevents data breaches caused by insider threats with unauthorized access.

Compliance and Audit Trail

Hire2Retire has advanced audit and reporting tools including on-screen real-time observability, error notifications, and scheduled reports with identity privilege assignments before and after every lifecycle change.

Detailed audit data can be pushed to BI and DWH to ensure continuous compliance.

SOC-2 and ISO-27001 Certified Security Measures

Hire2Retire has both SOC-2 Type 2 and ISO-27001 certifications, ensuring your employee data is safe with a product that meets the highest industry standards.

Protect Your Business Now with Hire2Retire!

So, do you want to pay for Hire2Retire and start getting ROI now, or pay around $4.88 million to clean up your next data breach?

Book a free one-on-one discovery call today, and a Hire2Retire expert will walk you through how Hire2Retire prevents internal data breaches to give you peace of mind.

Cameron Macaulay

Cameron Macaulay is a Marketing Associate with RoboMQ. Cameron graduated from Syracuse University with a major in Broadcast & Digital Journalism, and a minor in Professional & Technical Writing. Cameron combines his skills in technical writing with a passion for storytelling.

Workforce Management: How To Ensure Data Security and Compliance in 2025

Do You Know How Many Employees Currently Work for Your Company?

Why Automating Workforce Identity Management Is a Crucial Process in 2025

How to Prevent Internal Data Breaches and Maintain Continuous Compliance

Hire2Retire: Automating Workforce Identity Lifecycle Management

Protect Your Business Now with Hire2Retire!

Cameron Macaulay

Cameron Macaulay

+1 (800) 880-3714

sales@robomq.io

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