See How to Seamlessly Manage Employee Role Changes and Keep Access Secure
With 1,200 employees and 600 MW of clean energy projects, Haffner Energy strengthened its identity and access governance using Hire2Retire to automate access, reduce risk, and deliver day-one readiness.
With the HR and IT teams at Haffner Energy experiencing the growing pains of managing a new, larger team and network of systems, they were given a familiar task: there seems to be too many manual processes, too many potential failure points, and a lack of visibility and velocity.
Through RoboMQ’s Hire2Retire solution they connected their HR system directly to Active Directory and Azure AD. As soon as HR created or updated an employee record, access was automatically created, modified, or removed across systems. What used to take hours or days became instant. Security improved, audits were easier, and onboarding was better.
This story represents a growing reality for most modern organizations: identity and access governance can no longer be thought of as a technical afterthought. It’s essential for core business processes. Organizations must update the way they manage identity and access management while also complying with greater demands for compliance and security.
This blog explores how you can build a modern identity and access governance (IAG) framework that achieves both modernization and compliance, and how platforms like Hire2Retire make this transformation possible.
Modern organizations require dozens of systems, HR, IT, finance, communications, project management, etc. Each system has users (sometimes we call them identities), permissions, and data. Without an organized, centralized governance process in place, there are opportunities for mistakes, delays, and risks.
When governance is not modernized, IT teams will manage access by the ticket, with spreadsheets, and have to manually update systems. This process is slow, full of errors, and risky.
Every identity governance effort should aim to achieve two goals simultaneously:
In the past, companies tended to lean to one end, either modernizing workflows but with control or not modernizing completely and tightening compliance so much that agility suffered. The right strategy blends both, using automation and integration as the bridge.
Modern governance starts with the Joiner-Mover-Leaver model, managing the full lifecycle of every employee, from hiring to exit.
BlueAlly, a technology solutions provider, adopted Hire2Retire to integrate their HR system with Active Directory and Microsoft 365. Employee data changes in HR automatically reflected in the directory, cutting manual work and strengthening data accuracy.
Hire2Retire makes lifecycle automation simple through a no-code platform that connects major HR systems (like Workday, ADP, and BambooHR) with identity platforms such as Active Directory, Azure AD/Entra ID, or Google Workspace.
This automation ensures security by design and creates a consistent “single source of truth” between HR and IT.
Instead of manually giving access, a role-based access model allows each employee to have only the access relevant to their role.
Hire2Retire’s role-based mapping lets organizations align HR job codes or departments directly to IT access policies. Promotions, transfers, or reassignments instantly update system access, keeping governance tight without manual intervention.
Disconnected systems are the root of many governance failures. Integrating HR, directory, and identity management platforms eliminates gaps and ensures that identity changes flow automatically.
Applications on Hire2Retire create these integrations with a no-code, drag-and-drop interface that requires no developer or API experience. This solution supports hundreds of connectors and works in both cloud and hybrid environments. Integration doesn’t just speed things up. It creates a real-time governance fabric across the organization.
Access revocation is often where compliance gaps appear. Accounts stay active post departure, which may lead to potential insider or data leakage risk. An automated offboarding workflow implemented on HR termination events will remove all access in a timely manner from all systems, including, directories, SaaS, email, and collaboration tools.
Hire2Retire provides a detailed audit log for every lifecycle event, which protects all companies against SOC 2, and other compliance issues. An automated offboarding process which triggers when HR terminates an employee in the HR system, will make sure their access is removed immediately including all systems, identity directories, SaaS, email, and collaboration tools. Hire2Retire will keep an audit log for every event during the lifecycle of the employee which can be produced as proof to meet SOC 2 compliance or any other compliance requirements.
Most enterprises are bridging on-premises directories with a cloud system. Identity governance should cohesively cross both cloud and on-premises directories. Hire2Retire supports hybrid AD and Entra ID environments, ensuring consistent policies and access controls across all systems. It also provides real-time synchronization between HR and directory data, even in distributed setups.
DTN, a global data company, used RoboMQ’s automation to connect Workday with Active Directory. The integration enabled faster provisioning, consistent records, and stronger compliance reporting, turning hybrid governance into a simple, reliable process. Modern governance is hybrid by nature. Automation provides accuracy and consistent visibility at all levels.
After automation, it is far easier to monitor and audit for governance. Hire2Retire allows HR and IT to keep all provisioning events, policy changes, and user lifecycle data in a single system. This means collaboration and compliance is embedded in the process so that “who had what access, when, and for what reason”, can be found at any given moment.
Consistent access reviews, certifications, and dashboards allow for ongoing active governance where it is measurable, and not just a yearly checklist.
Although governance is about the controls put in place, the value of the controls is generally based on the employee experience. The ease of onboarding, seamless transitions, and timely access directly impact productivity and retention.
Hire2Retire was built with this purpose in mind. Knowing it is taking care of this allows new employees to show up on the first day with every account, license, and permission waiting for them to start instead of IT having to scramble to satisfy yet another employee’s need on the first day. This day-one readiness is as much a governance win as a business one. It connects the employee experience with operational efficiency, a rare but powerful combination.
Enterprises using Hire2Retire report:
When identity governance is automated and service-driven, compliance doesn’t become a burden, let alone an unwelcome burden.
Identity and Access Governance is shifting away from a back-office function to a front-line enabler of business agility and trust. Modern enterprise cannot manage provisioning with humans or manual labor, use static roles or distributed systems, and cannot manage any access and permissioning efficiently.
By adopting Hire2Retire to implement a service-driven automation model, outcomes can be streamlined to maintain a modern governance framework with compliance, security, and efficiency of service.
The result is a workplace where:
In the age of hybrid work, and continual change, modern identity governance is no longer a choice. It is the bedrock of secure, compliant, future-proofed enterprises.
It’s not just about controlling access it’s about connecting HR, IT, and business systems so every change in HR instantly reflects everywhere, securely and automatically.
Manual access updates create bottlenecks, security risks, and onboarding delays. Teams lose time chasing permissions instead of doing real work.
Automation ensures every employee gets the right access at the right time whether joining, moving, or leaving without IT needing to lift a finger.
Hire2Retire connects your HR system like Workday, ADP, or BambooHR—directly to Active Directory or Entra ID using a no-code interface. It automates provisioning, deprovisioning, and updates across hybrid or cloud setups with full audit trails.
RoboMQ stands out for its no-code integration, hybrid AD support, and real-time synchronization across systems. It turns complex HR-to-IT workflows into simple, automated, and compliant processes ready to scale with your business.
