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UKGPro to AD: The Costly Drawbacks of Manual Access Provisioning and How To Fix Them with Integration

Use Cases

A recent survey by CyberArk found that 99% of security experts believe they will face an identity-related cyberattack in the next year. Is your company prepared for one?

If you haven’t properly integrated UKGPro to AD, the answer is no. Beyond the growing security risks, manual access provisioning is costing more time and money than you think.

Luckily, Identity Governance and Administration (IGA) products like Hire2Retire make automating access provisioning easier and more accessible than ever.

In this blog, we’ll highlight the downsides of manual processes and explain how UKGPro to AD integration streamlines your operations and provides zero-trust, role-based access control.

Why Manual Access Provisioning is Holding You Back

Manually managing access across identity systems is tedious and repetitive work. Every time an employee is hired, changes roles, or leaves, HR has to communicate changes to IT, who then have to manually adjust privileges.

These Joiner-Mover-Leaver (JML) events happen constantly, placing a significant burden on understaffed departments. This often leads to:

Onboarding delays

Unauthorized or wasted system access

High-priority IT tickets being ignored or forgotten

Identity-related data security risks

80% of cyberattacks use identity-based methods to break in, according to CyberArk’s 2025 Identity Security Landscape report. Without zero-trust security solutions, your business is left exposed.

The Rising Complexity of Hybrid IT Environments

According to a survey of over 1,600 IT experts by Mimecast, 73% of organizations are using a Hybrid AD environment that combines on-premises Active Directory with cloud-based Entra ID (Azure AD).

This setup creates fragmented workflows; With so many systems to manage, ensuring the right people have the right access at the right time is a huge challenge.

Manual updates in these environments are slower, and the chance of errors is increased. Instead, automating access provisioning eliminates these errors and ensures consistency across your entire identity tech stack.

What is Access Provisioning and Why It’s Critical in 2025

Access provisioning is the process of assigning and managing user access to various systems based on their role, department, or location.

It’s crucial for Identity and Access Management (IAM), because it makes sure that employees have access only to the right resources for their job.

As companies scale, manual methods fail to keep up with the speed at which new employees are hired or new roles are created. Without automation, businesses face inefficiency, delays, and security gaps.

How HR and IT Silos Create Bottlenecks

In many organizations, HR and IT departments operate in silos. This results in bottlenecks during the workforce lifecycle management process. A majority of HR and IT teams use emails, spreadsheets, or service desk tickets to share data. This leads to:

Delays in account setup and provisioning

Inconsistent or incorrect access rights

Security risks from offboarding gaps

Integrating Human Capital Management (HCM) systems like UKGPro with Identity Management Systems (IMS) like AD is essential to overcoming these challenges. It bridges the gap between HR and IT departments and ensures smoother workflows.

Key Business Benefits of UKGPro to AD Integration

Reduced HR and IT Workload

Integrating UKGPro with AD automates data synchronization in real-time. HR teams don’t have to communicate JML changes, and IT teams don’t have to manually create and manage employee profiles and access rights in AD.

This significantly reduces the time spent on administrative tasks, allowing IT teams to focus on resolving higher-priority issues.

Fast IT Onboarding for New Hires

IGA tools like Hire2Retire can perform IT onboarding tasks in minutes, ensuring new employees are set up quickly and can access the tools they need to do their jobs from day one.

Automating these processes can reduce overall onboarding times by up to 5 days. This improved onboarding experience boosts new hire productivity and retention rates.

Role-Based Access Control (RBAC)

This minimizes the risk of unauthorized access to sensitive data and saves money wasted on unused software licenses.

Products like Hire2Retire let companies build workflows to implement strict Role-Based Access Control (RBAC) measures. RBAC ensures that employees are granted only the access they need based on their job role.

Prompt Offboarding and Deprovisioning

Over 70% of companies have reported incidents where employees retained inappropriate access to sensitive data after leaving the organization. These “ghost employees” pose significant security risks.

Offboarding automation ensures that access is immediately revoked, protecting your systems from unauthorized access. This is especially critical in industries where data privacy and security are paramount, like the Healthcare or Finance sectors.

UKGPro to AD Integration Workflows in Hire2Retire Explained

As an HCM, UKGPro is the Source of Truth (SOT) for employee data. With Hire2Retire integrating UKGPro to AD, this diagram shows what a JML lifecycle event, like onboarding, looks like.

As illustrated in the following diagram, these automated workflows are executed in near-real time, reflecting lifecycle changes and profile updates without delays or errors.

Real-World Outcomes of Automated UKGPro to AD Provisioning with Hire2Retire

MEMIC Reduces Security Risks and Automates 90% of IAM Work

MEMIC, a workers’ compensation provider, had grown to over 500 employees across multiple locations, increasing the complexity of managing employee profiles and access.

Its HR and IT teams were overwhelmed and struggled to ensure secure access control. Employees were sometimes given access beyond their role or retained access after leaving.

After adding Hire2Retire’s UKGPro to Hybrid AD integration, MEMIC automated RBAC for all of its employee profiles, reducing the IAM workload for HR and IT teams by 90%.

Self Esteem Brands Saves Over $27,000 Annually

Self Esteem Brands, a global fitness company with hundreds of employees across 39 countries, faced difficulties managing employee data as the company expanded through acquisitions.

By integrating UKGPro with AD through Hire2Retire, SE Brands streamlined employee data management:

Automating onboarding and offboarding processes

Ensuring consistent access privileges across regions

Enabling easy integration for new acquisitions

Thanks to Hire2Retire, SE Brands saves over $27,000 annually in IAM costs.

Avoid The Costly Risks of Manual Access Provisioning with Hire2Retire!

Manual access provisioning drains resources and exposes your company to unnecessary security risks. Instead, automating the process with Hire2Retire, which makes UKGPro to AD integration easy through:

100% no-code workflow automation

Enterprise-grade scalability

Native ITSM & third-party (SCIM) integrations

Free 24/7 support and monthly updates

Schedule a free discovery call today to see how Hire2Retire can automate your HR and IT workflows and reduce costs, improve efficiency, and enhance security.

Frequently Asked Questions (FAQ)

What is UKGPro to AD integration?

UKGPro to AD integration automates the synchronization of employee data between HR (UKGPro) and IT (AD/Entra ID) for seamless identity and access management.

How does automated access provisioning improve security?

It ensures that employees have the appropriate access based on their roles and revokes access immediately when they leave the organization, reducing the risk of unauthorized access.

Can this integration work with cloud directories like Entra ID?

Yes, Hire2Retire supports integration with both on-premises Active Directory and cloud-based systems like Entra ID (Azure AD).

What are the compliance benefits of access provisioning automation?

Automation ensures access rights are assigned correctly and revoked promptly, minimizing the risk of non-compliance with data protection and privacy regulations.

Can UKGPro to AD integration reduce HR and IT costs?

Yes, UKGPro to AD integration reduces HR and IT costs by streamlining workforce lifecycle management, cutting manual work, and improving efficiency, security, and compliance.

Cameron Macaulay

Cameron Macaulay is a Marketing Associate with RoboMQ. Cameron graduated from Syracuse University with a major in Broadcast & Digital Journalism, and a minor in Professional & Technical Writing. Cameron combines his skills in technical writing with a passion for storytelling.

UKGPro to AD: The Costly Drawbacks of Manual Access Provisioning and How To Fix Them with Integration

Why Manual Access Provisioning is Holding You Back

The Rising Complexity of Hybrid IT Environments

What is Access Provisioning and Why It’s Critical in 2025

How HR and IT Silos Create Bottlenecks

Key Business Benefits of UKGPro to AD Integration

Reduced HR and IT Workload

Fast IT Onboarding for New Hires

Role-Based Access Control (RBAC)

Prompt Offboarding and Deprovisioning

UKGPro to AD Integration Workflows in Hire2Retire Explained

Real-World Outcomes of Automated UKGPro to AD Provisioning with Hire2Retire

MEMIC Reduces Security Risks and Automates 90% of IAM Work

Self Esteem Brands Saves Over $27,000 Annually

Avoid The Costly Risks of Manual Access Provisioning with Hire2Retire!

Frequently Asked Questions (FAQ)

Cameron Macaulay

Cameron Macaulay

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+1 (800) 880-3714

sales@robomq.io

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