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Workforce 360 provides a centralized view of employee identity profiles, and Access Data is one of the most critical data types to ensure security, compliance, and risk management.
With the most recent software update, Workforce 360 access data allows administrators to view all access levels assigned to an employee on a single screen. In addition, the consolidated view includes the current status of access and the date when the employee originally received access.
This new feature helps teams complete timely access audits, generate accurate reports, and maintain compliance with regulations, providing a straightforward way to manage employee access.
Employees are granted access across multiple applications, systems, and platforms. It is possible for a small error, like people being assigned the wrong role or someone having their account yet to be deactivated, to expose the organization. It can cause either a security issue or a compliance issue. When there isn’t a consolidated view:
With the new ‘Access Data’ feature in Workforce 360, you can view all employees’ access privileges at the application level from a single location.
Access Data is included with Workforce 360. It is located under the Workforce 360 Identity module and consists of 3 sections:
In addition to the Identity Detail Page, Workforce 360 also introduces a dedicated Access menu, available alongside Identity, Entitlements, and Configuration. This view presents access data grouped by application, allowing administrators to quickly understand which users have access to each connected system.
Access data displayed in Workforce 360 is retrieved directly from the connected target applications, ensuring that the information shown reflects the most accurate state of user access, independent of Hire2Retire workflows.
For disabled and deleted users, Workforce 360 continues to display the last successfully synced identity and access data, helping teams retain historical visibility during audits and investigations.
Filtering and visibility of access attributes are driven by application-specific metadata, which determines which attributes are searchable, filterable, and displayed for each application. This ensures consistent and accurate access to representation across different systems.
Through the Access Data feature, all users will have easy access, and filtering capabilities to find information regarding users and user rights within the context of multiple systems. All teams (HR, IT, Security) can easily manage and view employee access to all systems.
Incorporating Workforce 360 Access Data will help organizations easily manage employee access privileges, while increasing visibility, compliance, and risk management. Using this data, organizations will be able to:
With real-time access data, the IT, HR, and Compliance teams can prevent problems with employee access rights instead of waiting until there is an issue to be addressed.
The Access Data functionality has been added to Workforce 360 in the latest release for all Workforce 360 users. Find out how Workforce 360 provides complete visibility into employee access and improves your identity management processes.
Access Data is a feature in Workforce 360 that provides a centralized view of employee access across connected applications, including access status, roles, and entitlements.
Workforce 360 Access Data is useful for IT, Security, Compliance, HR, and Operations teams that need visibility into employee access for audits, reviews, and access management.
Access data from connected applications is synchronized automatically and reflects changes within 30 minutes of the next scheduled sync.
No. Access Data is retrieved directly from connected target applications and is displayed independently of Hire2Retire workflows, ensuring accurate visibility into actual user access.
Need to dive even deeper into the Phase 10.1 changes? See every change made in the Hire2Retire Phase 10.1 release notes.
