How To

Save Money on Employee Onboarding with Automation

Use Cases

Automating employee onboarding can boost retention by up to 50% and create a positive experience for new hires, especially remote workers. Remote employees are particularly vulnerable to burnout, and thorough onboarding can greatly enhance their satisfaction. Studies have indicated that remote employees who undergo a comprehensive onboarding process report an 18% rise in job satisfaction. 

This can be achieved by streamlining the workforce identity process and alleviating manual tasks for HR and IT teams. The HR and IT teams often become overwhelmed with manual tasks, leaving little time to focus on the well-being and motivation of new hires during onboarding.

By adopting automation, organizations can reduce this burden and provide a comprehensive onboarding experience that promotes a positive and supportive environment for new hires, thus increasing productivity.

The Hidden Cost of Manual Onboarding

Your IT team already has a large backlog of tickets, including both complex and straightforward issues. On average, a mid-sized company with around 500 employees generates between 25 and 45 IT tickets daily.

While IT deals with a lot of complex tickets, sometimes it misses out on the simpler ones, leading to delays in access requests and password changes for the newly hired employee. This not only creates frustration for the newly hired employees but can also cost organizations up to $150,000 annually.

Manual provisioning will cost you time and effort on resources that no longer meet the requirements. Hire2Retire can automate access provisioning and solve these challenges for you

What an Automated Onboarding Process Should Include: 

Account and UPN Creation

User access provisioning

IT service requests(resource assignment)

In some industries, like restaurants and construction, temporary workers are needed because of seasonal demands. This requires a different approach to managing the identities of full-time employees and temporary staff. 

Let’s see the key criteria for managing both full-time employees and temporary workers: 

Full-Time Employees:

Account creation, Email forwarding, and OneDrive sharing 

Automatically added to security groups and distribution lists 

RBAC and ABAC implemented 

Audit and reporting tracking 

Temporary Workers:

Account creation, email forwarding, and OneDrive sharing 

Temporary access pass

Automatic provisioning and deprovisioning 

Audit and report tracking 

Ways To Calculate Onboarding Automation Metrics 

1. Time to Provision: How quickly are new hires receiving access to cloud applications?

2. Access Error Rate: Number of access misconfigurations caught post-onboarding. 

3. New Hire Satisfaction: Use post-onboarding surveys to track engagement and satisfaction levels. 

4. Time to Productivity: How soon can a new hire start contributing to their team? 

How Does Hire2Retire Automate Onboarding Workforce Lifecycle?

Features	Hire2Retire
Specialized HR-IT sync	Yes
No-code observability	Yes
Identity profile & email creation	Yes
GAL and org chart placements	Yes
Service desk integration	Yes
Audit trail	Yes
RBAC	Yes
Shared mailbox & OneDrive sharing	Yes
24/7 customer support	Yes

As your HR team updates a new hire in the HR system, Hire2Retire seamlessly syncs that account with your identity provider (IdP). This process involves creating a user account in the IdP, automatically adding users to security groups and distribution lists, and providing access to setting up accounts in Office 365 and other cloud apps.

You can utilize Hire2Retire’s Communication Hub feature to set up all the necessary documents, training modules, guides, and orientation sessions. Along with the welcome email. This comprehensive approach helps new hires get started quickly and efficiently. 

Conclusion: Elevate Your Onboarding with Hire2Retire 

By opting for automation with Hire2Retire, you can add a personal touch to your newly hired employees, providing them with a “superior first day at work” experience. Regardless of your office setup, be it remote or on-site.

With Hire2Retire, you can manage your workforce identity lifecycle, ensuring a smoother and smarter onboarding process.

Ashita Modi

Ashita Modi is a Marketing Specialist at RoboMQ with over five years of professional experience. Her expertise lies in content strategy, with a focus on creating user-oriented content. Ashita holds a degree from UCLA Extension, where she pursued a specialized content design and UX research program. She effectively integrates these skills to communicate information compellingly.