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How To

How To Automate the Joiner-Mover-Leaver (JML) Process with Paycom Integration

Use Cases

A single missed step in the Joiner-Mover-Leaver (JML) process can cost your business thousands or millions of dollars in lost productivity and security risks. By creating a Paycom integration to Google Workspace, you can fully automate the JML process, speeding up onboarding, ensuring security and compliance through access provisioning, and saving HR and IT teams hours of work per week.

After reading this How-To blog post, you’ll understand:

Why automating JML processes provides ROI for businesses.

How Paycom integration to Google Workspace is the easiest way to automate JML processes.

Why Hire2Retire is the best product for Paycom to Google Workspace integration.

What is the Joiner-Mover-Leaver (JML) Process?

Each part of JML refers to one of the three most common employee lifecycle events that happen at companies:

Onboarding (Joiner)

When new hires join a company and are onboarded in Paycom, they need to be assigned identity profiles, email addresses, role-based privileges & system access, and assets or resources before they can begin working. Ideally, this happens before an employee starts their first day at work.

Why it matters: Quick, effective onboarding makes new hires more productive in less time and drives longer employee retention rates, reducing overall hiring costs.

Role Changes (Mover)

When an employee is promoted or moves to a different role, their privileges, group membership assignments, and system access need to be updated to reflect their new role. This should be done in a way that creates a smooth transition for the employee.

Why it matters: Proper identity management for role changes reduces the transition time for employees, helping promotions boost productivity as intended.

Offboarding (Leaver)

When an employee leaves the company, all of their group memberships, privileges, and system access must be removed to effectively prevent identity-related data breaches. If they resign with two weeks’ notice, this should happen on their last day. If they are terminated, it needs to happen immediately.

Why it matters: Employees retaining their privileges after leaving a company is one of the most common causes of data breaches, which can cost companies millions of dollars.

What is the Best Way to Automate JML?

JML operations are primarily performed in two systems:

Identity Providers, or IdPs (Google Workspace)

However, most companies still rely on sysadmins to manually reflect HR profile updates to their IdP. Because HR and IT departments are regularly short-staffed and overworked, this leads to delays in reflecting JML updates to identity profiles.

The best way to solve this problem is to integrate Google Workspace with Paycom.

How To Integrate Paycom to Google Workspace with Hire2Retire

There are two main methods for integrating Paycom to Google Workspace: building a direct Paycom API integration and using Hire2Retire from RoboMQ or other Paycom Integration Partners.

If you are comfortable with the time and effort required to build and maintain code, a direct API integration provides maximum control over how the API is used.

However, Hire2Retire lets you quickly create a 100% no-code Paycom integration that easily scales to manage more than 10,000 identities and offers best-in-class support, regular maintenance, and monthly product updates.

In addition, Hire2Retire supports built-in software integrations to IT Service Desks, third-party applications, and Paycom Onboarding, automating identity management for each core JML process while reducing the administrative workload on HR and IT teams.

Watch this virtual demo to see how to easily build a Hire2Retire Paycom Google Workspace Integration:

Then, don’t waste any more time and schedule a free one-on-one discovery call with a Hire2Retire expert, to discuss how your organization can automate JML and deliver ROI with a Paycom to Google Workspace integration:

Cameron Macaulay

Cameron Macaulay is a Marketing Associate with RoboMQ. Cameron graduated from Syracuse University with a major in Broadcast & Digital Journalism, and a minor in Professional & Technical Writing. Cameron combines his skills in technical writing with a passion for storytelling.

Cameron Macaulay

Cameron Macaulay is a Marketing Associate with RoboMQ. Cameron graduated from Syracuse University with a major in Broadcast & Digital Journalism, and a minor in Professional & Technical Writing. Cameron combines his skills in technical writing with a passion for storytelling.

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