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HR to IdP Synchronization: How Hire2Retire Automation Saves Time and Boosts Security

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Do your employees’ HR system profiles match their Identity Provider (IdP) profiles? If not, your sysadmins may be significantly hamstringing operations.

Without proper HR to IdP sync, new hires aren’t properly onboarded in time, and ghost employees create major security vulnerabilities. Meanwhile, HR and IT teams are swamped with repetitive administrative work.

This blog is your complete guide to integrating your HR system and IdP.

You’ll learn why it’s easier than ever to automatically sync employee data, and how it can save your company time and money while freeing your HR and IT teams.

What is HR to IdP Synchronization?

An employee’s HR system profile is used to manage payroll and benefits, track attendance, log sick days, vacations, or PTO, and set performance goals.

On the other hand, an employee’s IdP profile manages their UPN and email account, as well as the user access privileges associated with that account.

As shown in the diagram below, the HR system is typically the source of truth, triggering changes in the employee’s IdP profile when Joiner-Mover-Leaver (JML) events happen.

Joiner: When a new hire joins a company, their hire’s IdP profile is created using the Personally Identifiable Information (PII) from their HR profile.

Mover: When an employee moves to a new job or a different location, their IdP access privileges are updated to reflect their new HR profile attributes.

Leaver: When an employee leaves a company, their IdP profile revokes user access privileges on the last working day in their HR profile.

Making these workforce lifecycle management changes with HR as the SOT is the process of HR to IdP synchronization.

3 Benefits of Automating HR to IdP Synchronization

Many companies still manually perform HR to IdP synchronization. This usually falls to IT sysadmins, who reflect employee data changes and update access privileges by hand.

However, tools like Hire2Retire have made it easier than ever to automate this process by integrating HR systems and IdPs. From there, companies can set up workflows that automatically reflect workforce lifecycle events, enabling:

Faster, Smoother Onboarding

A new hire accepts their job offer, and HR creates their new profile with key personal and job information.

From there, the new hire’s IdP profile is automatically created, provisioned with role-based access privileges, and correctly added to the company’s org chart.

Research from Digitate found that automating these IT onboarding tasks reduces onboarding times by up to 5 days, making new hires more productive in less time.

Secure, Consistent Terminations

An internal data breach that exposes private customer information costs companies nearly $5 million on average, according to IBM.

Furthermore, valid credentials from “ghost” employees were the most common entry point for hackers in 2024.

Automating HR to IdP syncing prevents these security vulnerabilities by promptly revoking an employee’s access privileges when their last day of work ends.

HR and IT Teams Save Hours of Work per Week

Tedious, administrative tasks make up almost 60% of the work HR and IT teams do in a week. With many departments understaffed and overworked, automation takes the bulk of that work off their plate.

That means IT departments can focus on resolving high-priority service requests, and HR can focus on promoting a positive company culture.

How to Synchronize Your HR Data to Your IdP

There are two main ways you can integrate your HR and IdP and synchronize your employee data, each with its own pros and cons:

Custom-Built API Integrations: Many of the most popular HR systems offer REST API connectors that can integrate and sync data from the HR to IdPs.

This method allows for complete customization and flexibility but also requires a long development period from skilled coding and scripting resources.

In addition, these integrations must be constantly maintained and become too complex to work for more than a few hundred employee profiles.

HR to IdP Automation Tools: SaaS tools like RoboMQ’s Hire2Retire offer a code-free alternative, using a drag-and-drop UI to map HR data to IdPs and build workforce lifecycle management automation workflows.

Hire2Retire then automatically synchronizes and updates HR and IdP profiles when workforce lifecycle events occur, reflecting changes and system access in near real-time.

Plus, Hire2Retire comes with regular updates, 24/7 support, and constant maintenance for no extra charge.

Start Saving Now with Hire2Retire HR to IdP Integration!

Hire2Retire helps companies achieve faster onboarding times, secure terminations, and consistent HR and IdP synchronization, all while reducing their HR and IT workload.

So, the only question left is, what are you still waiting for?

Book a completely free one-on-one discovery call today, and a Hire2Retire expert will walk you through every part of the process so your organization can start saving time and money on workforce lifecycle management.

Cameron Macaulay

Cameron Macaulay is a Marketing Associate with RoboMQ. Cameron graduated from Syracuse University with a major in Broadcast & Digital Journalism, and a minor in Professional & Technical Writing. Cameron combines his skills in technical writing with a passion for storytelling.

HR to IdP Synchronization: How Hire2Retire Automation Saves Time and Boosts Security

What is HR to IdP Synchronization?

3 Benefits of Automating HR to IdP Synchronization

Faster, Smoother Onboarding

Secure, Consistent Terminations

HR and IT Teams Save Hours of Work per Week

How to Synchronize Your HR Data to Your IdP

Start Saving Now with Hire2Retire HR to IdP Integration!

Cameron Macaulay

Cameron Macaulay

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